Fee Management

Fee Management is one of the core components in managing Educational institutes, Coaching/Training centers. HDSchool allows great many numbers of features when it comes to fee management.

Manage Fee

In HDSchool you can define the type of school fees (example: Tuition, Stationery, Uniform) to be collected from a specific year/semester. This module allows you define fee groups according to your school rules and apply the different fees defined to the students as required. For example, you can create ‘fee group’ as Nursery, Primary etc with fee types as ‘Tuition Fee’, ‘Stationery fee’, ‘Uniform Fee’, ‘Transportation Fee’ etc.
This feature allows you to:
  • Define different Fee groups for transportation Fees, Nursery to UKG Fees, Primary section fees (I to IV).
  • Define penalty or late payment fees that get applied daily, weekly etc.
  • Accept Fee in installments.
  • Give last minute discounts while collecting fees.
  • Accept Fees in cash, credit card, NEFT, Cheque.
  • Quickly update increase in fees.
  • Apply the different fees defined to the students as required.

Receive Fee

This module automatically calculates the pending fee and penalty if any applicable to the selected student based on fee structure assigned. You can receive the fee payments from student/parents from different payment modes such as Cash, Card, Cheque, Bank Transfer etc. You can also receive the fee from multiple payment modes example, cash and card etc. HDSchool also records all the transactions you made and automatically updates the respective accounts and at any given point of time you can view ledgers of the selected account, you can even print the ledger of the selected account.
This feature allows you to:
  • Print fee receipt in customized formats.
  • SMS/Email fee receipt to student/Parent.
  • Accept Fee in installments.
  • Adjust penalty amounts if any.
  • Give concession if any applicable to the selected student.

Fee collection

In HDSchool software you can easily manage student fee collection and maintain fees related data. You can view school wise total fee collected in selected date range. This module displays total fee collected in selected date range by cash, card, cheque, Bank Transfer etc. You can also export the complete data to excel file.
This feature allows you to:
  • Quickly know your fees collected.
  • View Fees collected for a Specific School.
  • View Fees collected for a date range or fees collected today.
  • At a glance get to view the cash, card, cheque, bank transfer, Advance amount or discount provided.
There are many different reports that HDSchool software provides which gives you complete summary of students pending fees and collected amount. Different types of reports that you can generate from HDSchool software.
  • Month wise outstanding fee details.
  • Daily fee collection details.
  • Student wise outstanding fee details.
Read our tutorials on Fee Management:

Features