Smart Billing

  • Quick and easy Billing, by smart name searches, item search codes.
  • Easy Pictorial Interface for quick billing with or without touch screen.
  • Express Pay helps you make fast bills and manage your rush hours.
  • Complete weighing scale interface to weigh your items at time of sale.
  • Automatic price calculation based on the quantity and the weight of the product to generate the bill.
  • Get weight data for every sweet item as soon as you enter the price while billing.
  • Auto offers and schemes management on billing screen. Notify customers about applicable offers.
  • Auto price by customer groups, business locations.
  • Manual Price Control, selection of price for items with multiple Prices.
  • Manage your items batch and expiry dates.
  • Spot discount for last minute negotiations.
  • Create multiple price lists; accept payments in different payment modes.

Inventory management

  • Easily add your sweet items one by one or via quick excel upload.
  • Create your own categories and sub categories and have different views of your inventory.
  • Add your own data fields to your HDPOS smart. For example: Sweet Type, By Region, Main Ingredient, Manufacturer etc.
  • Introduce a new category level in your line of products at any time.
  • Get re-order alerts when your stock levels run low.
  • Inventory can be viewed at any category level with rolled up totals.
  • Stock drill down will give you a view of stock in a detailed manner depending on the selected category tree.
  • You can get a complete view of your stock, Item sales price, purchase price and difference in sales and purchase price.
  • Get your total stock along with its value at any time.
  • Easy and quick way to do stock audits and finding discrepancies in actual stock and expected stock.
  • Support of excel files while doing stock audits.

Recipe Management ( BOM management)

HDPOS can handle complete manufacturing of sweets and come up with the estimation of the raw materials required for any typical order. Here’s how this sweet shop management software manages to do that.
  • Our "Auto Make" feature makes your "Sweet items" at time of sale and reduces stock of your raw material.
  • Calculate your manufacturing cost and set your items sales price accordingly.
  • You can also specify profit percentage you want to make and system calculates your sales price.
  • Get reports of your dump stock and track your wastage.
  • When taking bulk orders quickly check your available stock of items and identify short items.
  • Get to know the cost involved in procuring your short stock.

Make Plan

  • Make Plan is a powerful tool HDPOS offers you to plan your production and raw material purchases.
  • You can make estimates for future sales and create Make Plans based on those.
  • You can assign and distribute your production responsibilities to your employees and keep track of their production.
  • Get detailed reports on work performed by individual employees / contractors.
  • Make Plans also give you the ability to view the raw material required for the catering or party orders you take.
  • It can also show you what raw material is falling short and auto generate PO (Purchase Order) for you.
  • Convert your Make Plan document to Invoice when the order gets completed.

Advance Booking

  • Take bulk orders from customers and receive advance amount for order.
  • Receive balance payment on order completion.
  • Quickly view advance bookings right for your main invoice screen.
  • Convert advance booking to invoice on completion of order.
  • Track changes in order if any.
  • Remember the prices agreed upon when the order was booked.

Stock Movement

  • Manage multiple godowns / warehouses.
  • Easily move stock between warehouses.
  • Keep stock in Transit, Stock Requisition Notes.
  • Keep track of stock kept at different customer locations (but not yet billed).
  • Manage your dump stock and keep record of your wastage.
  • Maintain your reorder level for your items.
  • View the stock transaction totals of the item between the dates specified.

Container/Tray Management

  • Get the net weight of sweets while weighing them in containers.
  • Define your containers, like trays, cans, bins etc and number them uniquely.
  • Specify the container's unique number and weight while weighing the sweets.
  • HDPOS will subtract the weight previously recorded for the container, and use the actual weight of the item.
  • Keep the accurate stock without having to remove the items from the trays just to take the correct stock.

Stock Corrections

  • Easy and quick way to do stock audits and finding discrepancies in actual stock and expected stock.
  • Simple way to correct the stock and document missing stock.
  • Every stock change will create a document in the system to make is easy to track and audit stock changes.
  • Manage Dump stock (example, fruits and vegetables).
  • Support for EXCEL files while doing stock audits.

Data Correction

  • Easy data correction and action audit capabilities.
  • Secured way to edit / delete wrong invoices.
  • Intelligent way of shifting the invoice numbers to fill in the gaps of wrong invoices.
  • Secured way to edit / delete purchase entries.
  • Correct your data entries in all document types.
  • Smart and Auto management of transaction records associated with data corrections.

Tax Management

  • Tax definition in HDPOS is simple and flexible.
  • Easily add Tax while you define item or doing excel upload. Apply additional tax at Invoice level.
  • If you have to collect more than one tax HDPOS smart allows you to define custom tax structures on your items.
  • Manage taxes like Vat, Service Tax and Service Charges.
  • You can change your tax definitions in the way tax applicability changes time to time.
  • You can choose what tax to apply per item on a running bill or while making purchase entry.

Customer Management

  • Quick Customer record creation.
  • Group Customers in many different ways.
  • Manage Customer level Credit Limits.
  • View Customer wise payment aging information.
  • Notify customers via SMS/emails about pending payments.
  • Easily create Loyalty Programs, Gift cards, discount coupons.
  • Sell Gift cards of any value, Receive payments using gift cards, recharge existing gift cards.
  • Define several schemes and promotions to attract customers.

Daily Sales

  • Quickly view bills made from a specific terminal.
  • Quick view of last few bills.
  • Analyze your daily sales view broken by items .
  • Apply Inventory “Views” to daily sales .
  • View Daily sales as rolled up totals at any level in your category tree or view.
  • View Sales Totals between any date and time range .
  • View corresponding Sales Invoices of items mentioned in Daily Sales View .

Customize your Sales Invoice

  • Create your own Invoice format.
  • Establish branding on your invoice.
  • Use logos, specific fonts.
  • Print Invoices in your regional language like Hindi, English, Marathi, Arabic etc.
  • Add your terms and conditions in Invoice.
  • Support for pre-printed stationary.
  • Support for dot-matrix printer in text mode.

2-Way SMS Support

  • Send your Invoices and receipts to customers via SMS. SMS can be sent in your Regional language too.
  • You, as the business owner, can also receive Reports like Daily Sales, Stock position, Cash Register Balance Etc via SMS on a predefined time from your computer.
  • You can send Simple SMS (ex: “RPT4”) to HDPOS smart to get the report of your choice SMS back to you. This is very useful when you are away from your computer.
  • SMS can work over simple dongle.
  • We also have SMS gateway. You can take account with Bulk SMS gateway providers.
  • HDPOS smart will integrate with your SMS gateway provider using HTTP API.

Financial Accounting

  • All System required accounts are Auto Generated.
  • You can create any number of additional Financial Accounts.
  • Connect all your Financial Accounts, Company and Financial Transactions to Tally.
  • Create Company, Financial Accounts and Financial Transactions in Tally from HDPOS smart via simple export and Import.
  • Flexibility to define multiple “Views” of financial accounts.
  • Ability to view Composite Ledgers.
  • Powerful Cash Register Management.

Analytical Reports

While you are using HDPOS smart you can run several reports which can be customized to your business needs:
  • You can check which product you are selling most.
  • You can get report on your fast moving items.
  • You can get reports on your dead stock.
  • You can get reports on your dump stock.
  • You can check your sales report and see what your maximum rush hour is. This will help you manage your staffing accordingly.
  • You should also be able to quickly see your daily sales statistics,stock items and short stocks.

Event Log Management

  • Control and record the data changes in your HDPOS smart database.
  • Get to know what happens at your shop even when you are not around.
  • Record data change events like, change in item prices, adding of new items etc.
  • Record data view events like what report was run, by whom, which button was clicked to view certain data and by whom.
  • Define your own events to record an event every time item details are updated.
  • Define an event for item detail change.
  • Create event for any object in the system.
  • Get notification of an event via email or SMS. Record events in the system and view them later in reports or on the screen.

Access Rights

  • Extremely flexible in managing user roles and restricting access to various parts by login id and Action History.
  • Granular control on all functionalities.
  • Create your own additional passwords to access specific areas of application.
  • Restrict access from areas of application from specific computer.
  • Create user groups, functionality groups and manage your own access rights effectively.

Discounts Coupons and Offers

  • Create many types of offers.
  • Buy X and get Y free.
  • Discount on items / Discount on full invoice amounts.
  • Spot discounts facility for last moment discounts for special customers.
  • Create different kinds of discount Coupons.
  • Print / Email / SMS Coupons in customized designs.
  • Make Customer specific Coupons. Attach Coupons with offers to limit date range.
  • Create “One Time Use” or “Unlimited” or “Limited” usage Coupons.
  • Make News Paper / Handout Coupons.


  • Receive critical information about your business at specific times in a day via SMS or email.
  • Have HDPOS smart send your reports on set times in a day.
  • Set the reports to be generated at the login time and logout time.
  • Get SMS & email notification of your daily business from your computer when your staff closes the shop for the day.

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