Inventory Management

Manage your inventory / Stock easily and effectively in HDPOS smart

HDPOS smart provides stock management as one of its key features. Managing inventory or large number of items is a critical requirement of any retail business. This easy stock management software provides many intuitive ways of managing , tracking and correcting your stock. With this stock management software you can regularly track and correct your physical stock to match with your database. This inventory management software for retail business also takes care of damages, dumps happening in your stock.

This retail stock management software not only keeps accurate track of your inventory but also maintains the physical location of your products in your stores / warehouse, so that, it is very convenient for you to physically locate the product very quickly.

Stock Auditing and Monitoring with HDPOS

  • This efficient software for inventory management generates complete audit trail of any stock change in the system. Any stock correction activity creates a document which can be used for inventory reporting.
  • This inventory monitoring software provides you various ways to identify the mismatch if any between your physical stock and your stock in database.
  • You can do this stock monitoring, " Stock Take", on smaller chunks of your inventory so that during stock validation you do not need to disturb your daily billing operations.
  • This store inventory software also supports stock validation using excel files generated by many industry standard wireless handheld barcode scanners. If your retail business is not validating your physical stock regularly, you are opening your business to many malpractices vulnerabilities.
  • HDPOS as retail inventory management software protects you from such malpractices by providing you an easy way to validate your stock on regular basis and also by providing various access rights of stock management functionalities as well as limiting view of data based on users login ID.

Inventory management using multiple Warehouses

  • HDPOS smart being the best sales and inventory management software, provides you ability to manage your inventory at various warehouses/ godowns.
  • This inventory management system allows you to specify physical location of each item at each warehouse.
  • This warehouse Inventory management software provides you with easy ways to move stock from one ware house to another with complete audit trail.
  • Moreover, if your ware houses are located at long physical distances from each other, HDPOS also provides you to keep your stock in transit before it reaches to the destination ware house.
  • Good damages or loss during the transit can very easily be tracked in this stock monitoring software.
  • You can also create stock requisitions from one ware house to another and based on this stock requests the central ware house can initiates stock transfer.

Keeping your stock up to date by re-ordering process

The success of your retail business depends upon the correct use of your funds and investments. If you purchase goods that are already in stock and you are not informed about product that are running out of stock you can lose business both ways.

  • HDPOS smart, accounting and Inventory software, allows you to maintain stock levels of required products based on your business needs. You can specify minimum stock you want to keep for each product at each warehouse.
  • HDPOS smart will show you a list of all the products that are running below the minimum required stock and help you place purchase orders for them.
  • You as an administrator, predefine quantities of each item per warehouse that should be reordered. This was the reordering process is automated and remains in pure control.
  • HDPOS being best inventory software also helps you pick the correct vendor to place your purchase orders too.
  • There are various ways in which you can pick the supplier for your next purchase order. You can either specify preferred supplier for each item, or you can ask HDPOS to pick the best supplier for an item based on your past purchases.
  • When you select multiple items to be reordered, this accounting software will create as many purchase orders as needed based on your choice of picking the supplier and create all those purchase orders in a single button click.

Managing Hierarchical data in your Inventory

When you are running a retail business you will always find yourself in the need of viewing your inventory in various different hierarchy. For Example: You may want to know what is the consolidated stock of breakfast items in your retail shop or consolidated stock of kitchen ware, or consolidated stock of women's clothing etc.
You will also want to break down this consolidated stock further at different levels. For example: You may want to find out how your breakfast item stock is distributed over various different brands etc.

  • Unlike most classical inventory management software, HDPOS smart, will allow you to create many different views and many different hierarchy of your inventory.
  • You can define as many views and labels of the hierarchy as you want and also change them very easily at any point of time.
  • This store inventory management software offers you high end analytical tools to view consolidation of your stock in many different ways. Not only that you can view your stock at hand in the hierarchy you define, but also you can view your sales figures by these hierarchies as well.
  • You can also consolidate and print the quantities of products in your sales invoice for quick revalidation at the exit door.
  • This data analytical feature provided to you can be used to increase the efficiency of your business. You can use these analytical tools to setup future offers and plan future purchases.

Billing Integration with Stock Management

In your business, you may need to keep your products at a third party outlet for the purpose of display and possible sale without actually billing the third party outlet. Since you have not actually sold the goods to the third party outlet yet, the inventory still belongs to you and you need to keep track of it.
Also when something gets sold from that third party outlet, and you are informed about it, you need to raise invoice to that third party retail for only the quantity that is sold and also adjust your stock at that third party retails location.

  • HDPOS smart being the smart accounting and inventory management software, offers a very rich feature of keeping track of your stock which you might have kept at a retail outlet only for display and possible sale.
  • You can create a separate warehouse and associate the third party retailer as your customer with that warehouse. This billing software will adjust the stock at this customer location rather than at your default location automatically whenever you raise invoice for this customer.
Sometimes you have to handle purchase returns in your business and return goods though you accept it back may not be in condition to be sold back immediately

  • This store inventory management software allows you to move return goods into a warehouse or a location that is different from your default billing warehouse.
  • This will allow you to put in place the work flow to examine returned goods and get them ready for resale.
  • Once they are repackaged and ready for resale, you can move them into your default warehouse for billing.

Accounting Integration with Stock Management

  • Accounting of your business is always very closely tied to your stock and stock values. This accounting and Stock management software allows you to specify opening stocks of each item at each warehouse along with its value at the start of a financial year or at any time.
  • This accounting and inventory system for retail store also offers you various ways to calculate the values of your stock in hand to be considered while preparing your balance sheet and profit and loss statements.
  • You can calculate the value of your stock at hand either by first in first out (FIFO) method or you can choose to calculate value of your stock by last purchase values that is, the current market value.

Managing the stock of multiple companies in a single database

  • This best accounting and inventory software for small businesses maintains consolidated and segregated stock for each item, for each company if you create more than one company in a single database.
  • The stock figures and its values will be displayed to the logged in user based on the company access he/she has.
  • Each warehouse can hold stock of the same item from more than one companies. You can view the consolidated stock and also stock broken down by each company.

Features